REQUEST FOR QUOTATION
Date of issue:
9/12/2018 , 1:00 PM
For further information, please contact the Contracting Authority:
Ard El Insan Palestinian
Benevolent Association invites you to submit a quotation for the following
Required delivery date
Iron drops 15ml
7 days from received P.O
Folic Acid 5mg
Box* 30 Tablet
7 days from received P.O
Oral Vitamin D
7 days from received P.O
Multivitamin – Syrup
7 days from received P.O
7 days from received P.O
receipt of the Request for Quotation please inform the Contracting Authority if
you intend to submit a quotation. Please respond even if negative.
goods to be purchased are for use by the Contracting Authority Advancing the
Organizational Development of Ard El Insan for Child Health and Nutrition supported
by DCA/NCA / NORAD – Lynch Family . The Supplier can submit a quotation for
one, several or all lots.
Cost of quotation
Supplier shall bear all costs associated with the preparation and submission of
his quotation and the Contracting Authority will in no case be responsible or
liable for these costs, regardless of the conduct or outcome of the Negotiated
Eligibility and qualification
are not eligible if they are in one of the situations listed in article 15 of
the General Terms and Conditions for Supply Contracts – Ver4 2012.
the Quotation Submission Form suppliers shall attest that they meet the above
eligibility criteria. If required by the Contracting Authority, the Supplier whose
quotation is accepted shall further provide evidence satisfactory to the Contracting
Authority of its eligibility through certificates issued by competent
authorities in its country of establishment or operation or, if such certificates
are not available, through a sworn statement.
a rule, the arrival of a quotation in due time is always the Suppliers
responsibility. Late quotations refer to any quotations arriving after the closing
date for submitting quotation, and any quotations arriving late due to a delay,
for instance, in the delivery of mail or due to a technical problem related
to electronic data transmission.
shall also be requested to certify that they comply with article 13. “Child
Labour and Forced Labour” and article 14 “Mines” of the General Terms and
Conditions for Supply Contracts – Ver4 2012 and with the Code of Conduct for
Contractors as attached with this Request for Quotation (RFQ).
give evidence of their capability and adequate resources suppliers shall
provide the information and the documents requested by the Contracting
Exclusion from award of contracts
may not be awarded to Candidates who, during this procedure:
subject to conflict of interest:
guilty of misrepresentation in supplying the information required by the
Contracting Authority as a condition of participation in the Contract procedure
or fail to supply this information.
Documents comprising the Request for
Supplier shall complete and submit the following document with his/hers quotation:
attached Quotation Submission Form
that we may contact for further background information of your company.
(Shall only be submitted if you have not delivered to the Contracting
Authorization (if the Supplier is not the manufacturer)
Guarantee in accordance with article A.7.
quotations must be accompanied by a Tender Guarantee of minimum 5% of the total
tender amount. The guarantee shall be issued in favour of the Contracting Authority
and be valid for 45 days beyond the period of validity of the Suppliers offer.
The Tender Guarantee shall be issued in the form of a first demand guarantee,
by an internationally recognised bank or other financial institution, and shall
be in accordance with the text in the attached guarantee. The Tender Guarantee
may also be issued in the form of a banker’s draft, a certified cheque, a bond
provided by an insurance company or an irrevocable letter of credit, as long as
it creates under the applicable law the same irrevocable, at-first-demand
obligations for the guarantor as expressed in the wording in the attached
price quoted by the Supplier shall not be subject to adjustments on any account
except as otherwise provided in the conditions of the Contract.
shall be quoted in USD
VAT and/or any sales
tax applicable to the purchase of supplies shall be indicated separately in the
Quotation Submission Form.
shall remain valid and open for acceptance for 45 days after the closing date.
must be received by the Contracting Authority as specified on page 1 not later
than the closing date and time. Any quotations received after that will not be
Award of Contract and Criteria
Authority will award the Contract to the supplier whose quotation has been
determined to be substantially responsive to this RFQ and who has offered the
lowest evaluated price, provided further that the Supplier has the capability
and resources to carry out the Contract effectively.
Authority reserves the right to accept all or part of your quotation, whichever
is in its best financial interest.
Signature and entry in to force of the
Prior to the expiration
of the period of the quotation validity, the Contracting Authority will notify
the successful supplier in writing.
Within 5 days of
receipt of the Contract, not yet signed by the Contracting Authority, the
successful supplier must sign and date the Contract and return it: With the Performance
Guarantee, to the Contracting Authority. On signing the Contract, And subject
to the provision of a valid Performance Guarantee, the successful supplier will
become the Contractor and the Contract will enter into force once signed by the
If the successful
supplier fails to sign and return the Contract and within the days stipulated,
the Contracting Authority may consider the acceptance of the quotation to be
cancelled without prejudice to the Contracting Authority’s right to Seize the Tender Guarantee, claim compensation
or pursue any other remedy in respect of such failure, and the successful
supplier will have no claim whatsoever on the Contracting Authority.
Contractor shall, together with the return of the countersigned Contract, furnish the
Contracting Authority with a guarantee for the full and proper execution of the
Contract. The entry into force of the Contract shall be subject to the provision
of the Performance Guarantee by the successful Contractor.
The amount of the
guarantee shall be of 10% of the total Contract amount and shall be denominated
in the currency in which the Contract is payable.
The Performance Guarantee
shall be held against payment to the Contracting Authority for any loss
resulting from the successful Contractor’s failure to perform his contractual
obligations fully and properly.
The Performance Guarantee
shall be issued in the form of a first demand
guarantee, by an internationally recognised bank or other financial
institution, and shall be in accordance with the text in the attached guarantee.
The Performance Guarantee may also be issued in the form of a banker’s draft, a
certified cheque, a bond provided by an insurance company or an irrevocable
letter of credit, as long as it creates under the applicable law the same
irrevocable, at-first-demand obligations for the guarantor as expressed in the
wording of the attached guarantee.
The guarantee shall
continue to remain valid until the Contract has been fully and properly
performed including the warranty period.
Cancellation for convenience
The Contracting Authority
may for its own convenience and without charge or liability cancel the RFQ at
Scope of Supply
The subject of the
contract is the supply, of the supplies described in the Price and Technical
Data Form in Annex 1.
Payment will be made
upon receipt of the following documents and within 30 days after dispatch of
of (ISO) & (GMP)
proof that the medicine type supplied has come through the Karem Abu Salem,
Israeli borders to Gaza.
a sales company and not a drug company, they also need to bring ISO from the
other document/certificate required for import/export of supplies
schedule (Price and currency to be inserted by supplier)
Iron drops 15ml
Folic Acid 5mg
Box* 30 Tablet
Oral Vitamin D
Value added tax (VAT)
Total price incl. VAT
After having read this
Request for Quotation 2018/53 on behalf of my company/business, I hereby:
- Accept, without
restrictions, all the provisions in the Request for Quotation including
General Terms and Conditions for Supply Contracts – Ver4 2012 with
- Provided that a
contract is issued by the Contracting Authority we hereby commit to
furnish any or all items at the price offered and deliver same to the
designated points within the delivery time stated above.
- Certify and attest
that we meet the eligibility criteria stated in the instructions.
- Certify and attest
compliance with the Code of Conduct for Contractors attached with this
Request for Quotation.
declaration will be confirmed in the Contract and misrepresentation will be
regarded as grounds for termination.
Name of the company
Name of contact
these general terms and conditions the terms:
Order “and “Contract” are used interchangeably and cover also “purchase
contract” and/or “supply contract” or any other contract, whichever its
denomination, to which these general terms and conditions are made applicable,
and “Contractor” are used interchangeably and shall also cover the term
“Supplier” used in any contract as defined above.
and “Contracting Authority” are used interchangeably.
and “supplies” are used interchangeably, to designate the supplies object of
the Contract as defined above.
Contracting Authority’s “partners” are the organisations to which the
Contracting Authority is associated or linked.
any Incoterm 2010 used in a purchase order or similar document, it is the
responsibility of the Seller to obtain any export license or other governmental
authorisation for export.
Payment will be as
indicated in the purchase order.
Payment made by the
Contracting Authority does not imply any acceptance of Goods or related
services. Unless otherwise stated in the purchase order, prices are fixed.
INSPECTION AND ACCEPTANCE OF THE GOODS
3.1. All Goods shall be
subject to inspection and testing by the Contracting Authority or its
designated representatives, to the extent practicable, at all times and places,
including the period of manufacture and, in any event, prior to formal
acceptance by the Contracting Authority.
3.2. Neither the
carrying out of any inspections of the Goods nor any failure to undertake any
such inspections shall release the Seller of any of its warranties or the
performance of any obligations under the Contract.
3.3. The Goods shall be
taken over by the Contracting Authority when they have been delivered to final
destination in accordance with the Contract, have satisfactorily passed the
required tests, or have been successfully installed and commissioned as the
case may be, and a certificate of acceptance has been issued.
3.4. Under no
circumstances shall the Contracting Authority be required, or deemed to, accept
any Goods that do not conform to the specifications or requirements of the Contract.
The Contracting Authority may condition acceptance of the Goods to the successful
completion of acceptance tests. In no case shall the Contracting Authority be
obligated to accept any Goods unless and until the Contracting Authority has
had a reasonable opportunity to (i) inspect the Goods following their delivery
at final destination, (ii) proceed with and complete satisfactory tests, or (iii)
be satisfied of installation and commissioning of the equipment, as the case
may be, and whichever is the latest. Payment by the Contracting Authority does
not imply acceptance of the Goods.
3.5. If the Contracting
Authority fails to issue an acceptance certificate within a period of 45 days
from actual delivery of the Goods at final destination, successful completion
of the tests, successful installation and commissioning, whichever is the latest,
the Contracting Authority shall be deemed to have issued the acceptance
certificate on the last day of that 45-day period. The issue of the acceptance
certificate shall not release the Seller of any of its warranties under the Contract,
including those of article 4.
3.6. Notwithstanding any
other rights of, or remedies available to, the Contracting Authority under the
Contract, in case any of the Goods are defective or otherwise do not conform to
the Contract, the Contracting Authority may, at its sole option, reject or
refuse to accept the Goods, and the Seller shall promptly proceed in accordance
with article 4.3.
4.1. Without limitation
of any other warranties stated in or arising under the Contract, or resulting
from statutory rights under applicable product liability law, the Seller
warrants and represents that:
Goods, including all packaging and packing thereof, conform to the
specifications of the Contract, are fit for the purposes for which such Goods
are ordinarily used and for the purposes expressly made known to the Seller,
and shall be of even quality, free from faults and defects in design, material,
manufacture and workmanship under normal use in the conditions prevailing in
the country of final destination;
the Goods are securely contained, packaged and marked, taking into
consideration the mode(s) of shipment in a manner so as to protect the Goods
during delivery to their ultimate destination;
the Seller is not the original manufacturer of the Goods, the Seller shall
provide the Contracting Authority with the benefit of all manufacturers’
warranties in addition to the present warranties;
Goods are of the quality, quantity and description required by the Contract;
Goods are new and unused; and
the Goods are free from any right of claim by
any third-party and unencumbered by any title or other rights, including any
liens or security interests and claims of infringement of any intellectual
property rights, including, but not limited to, patents, trademarks, copyright
and trade secrets.
4.2. Unless provided
otherwise in the Contract, all warranties shall remain fully valid for a period
of one year after acceptance of the Goods by the Contracting Authority.
4.3. During any period
in which the Seller’s warranties are effective, upon notice by the Contracting
Authority that the Goods do not conform to the requirements of the Contract,
the Seller shall promptly and at its own expense correct such non-conformities
or, in case of its inability to do so, replace the defective Goods with goods
of the same or better quality or fully reimburse the Contracting Authority for
the purchase price paid for the defective goods including freight costs to the
final destination. The Seller shall pay all costs relating to the repair or
return of the Goods as well as the costs relating to the delivery to final site
of any replacement goods to the Contracting Authority. If having been notified
by any means, the Seller fails to remedy the defect within 30 days, the
Contracting Authority may proceed to take such remedial action as may be
necessary, at the seller’s risk and expense and without prejudice to any other
rights which the Contracting Authority may have against the Seller under the
4.4. The Seller shall
indemnify and hold harmless the Contracting Authority from and against any and
all suits, actions or administrative proceedings, claims and demands from
third-parties, losses, damages, costs, and expenses of any nature, including
legal fees and expenses, which the Contracting Authority may suffer as a result
of any infringement by the Seller of the warranties specified in article 4.1.
5. AFTER SALES SERVICE
The Seller shall be able
to handle requests from the Contracting Authority for
technical assistance, maintenance, service and repairs of the Goods supplied.
Liquidated damages for delay
Subject to force
majeure, if the Seller fails to deliver any of the Goods or to perform any of
the services within the time period specified in the Contract, the
Contracting Authority may, without prejudice to any other rights and remedies,
deduct from the total price stipulated in the Contract an amount of 2.5% of the
price of such goods for each commenced week of delay.
However, the ceiling of
these penalties is 10% of the total Contract price.
7. Force Majeure
Neither Party shall be
considered to be in default nor in breach of its obligations under the Contract
if the performance of such obligations is prevented by any event of force
majeure arising after the date of the Contract becomes effective.
For the purposes of this
Article, the term "force majeure" means acts of God, strikes,
lock-outs or other industrial disturbances, acts of the public enemy, wars
whether declared or not, blockades, insurrection, riots, epidemics, landslides,
earthquakes, storms, lightning, floods, washouts, civil disturbances,
explosions and any other similar unforeseeable events which are beyond the
Parties’ control and cannot be overcome by due diligence.
If either Party
considers that any circumstances of force majeure have occurred which may
affect performance of its obligations, it shall promptly notify the other Party
and the Contracting Authority, giving details of the nature, the probable
duration and the likely effect of the circumstances. Unless otherwise directed
by the Contracting Authority in writing, the Seller shall continue to perform its
obligations under the Contract as far as is reasonably practicable, and shall
employ every reasonable alternative means to perform any obligations that the
event of force majeure does not prevent it from performing. The Seller shall
not employ such alternative means unless directed to do so by the Contracting
Termination For Convenience
Contracting Authority may, for its own convenience and without charge, cancel all or any
part of the Contract. If the Contracting Authority terminate this Contract in
whole or in part upon written notice to the Seller. The Contracting Authority shall be
responsible for the actual costs incurred by the Seller as a direct result of
such termination which are not recoverable by either (i) the sale of the goods
affected to other parties within a reasonable time, or (ii) the exercise by the
Seller, in a commercially reasonable manner, of other mitigation measures. Any
claim by the Seller for such actual costs shall be deemed waived by the Seller unless
submitted in writing to the Contracting Authority within
thirty (30) calendar days after the Contracting Authority notified
the Seller of the termination.
Authority may at any time by written instruction vary the quantities of the
Goods by 25 percent above or below the original Contract price. The Contracting
Authority may also order variations including additions, omissions,
substitutions, changes in quality, form, character, and kind of the Goods,
related services to be provided by the Seller, as well as method of shipment,
packing, place of delivery and sequence and timing of delivery. No order for a
variation may result in the invalidation of the Contract, but if any such
variation causes an increase or decrease in the price of or the time required
for performance under this Contract, and except where a variation is
necessitated by a default of the Seller, an equitable adjustment shall be made
in the Contract price, or delivery schedule, or both, and the Contract shall be
amended by way of an addendum. The unit prices used in the Seller’s tender or
quotation shall be applicable to the quantities procured under the variation.
10. Applicable Law and disputes
The Contract is governed
by, and shall be construed in accordance with the laws of the country of
establishment of the Contracting Authority.
or breach of contract arising under this Contract shall be solved amicably if
at all possible. If not possible and unless provided otherwise in the Contract,
it shall be submitted to, and settled by, the competent court in the country of
establishment of the Contracting Authority, in accordance with the national law
of that country.
11. REMEDIES FOR DEFAULT
11.1. The Seller shall
be considered in default under the Contract if:
he fails to deliver any or all of the Goods
within the period specified in the Contract;
he fails to perform any other obligations under
his declarations in respect if his
eligibility (article 15) and/or in respect of article 13 (Child labour and
forced labour) and article 14 (Mines), appear to have been untrue, or cease to
he engages in the practices described in
article 16 (corrupt practices).
11.2. Upon occurrence of
an event of Seller’s default, and without prejudice to any other rights or
remedies of the Contracting Authority under the Contract, the Contracting
Authority shall be entitled to one or several of the following remedies:
liquidated damages for delay under article 7;
any of the remedies specified in article 4.3;
refuse to accept all or part of the Goods;
termination of the Contract.
11.3. Upon termination
of the Contract by the Contracting Authority under this article, the Seller
shall follow the Contracting Authority’s instructions for immediate steps to
bring to a close in a prompt and orderly manner the performance of any
obligations under the Contract, in such a way as to reduce expenses to a
minimum. The Contracting Authority shall have no other liability than paying
the Seller the goods which have already been accepted in accordance with
article 3, and shall be entitled to deduct from any such sums:
liquidated or general damages due by the Seller;
– and/or any sums due
by the Seller under article 4.3;
– and/or any excess
cost occasioned by a replacement procurement
from other sources.
Authority shall also be entitled to call any pre-financing or performance
guarantee provided by the Seller under the Contract.
warrants that no official of the Contracting Authority and/or its partner has received or will be offered by the
Seller any direct or indirect benefit arising from this Contract.
13. Child labour and forced labour
warrants that it and its affiliates comply with the UN Convention on the
Rights of the Child – UNGA Doc A/RES/44/25 (12 December 1989) with
Annex – and that it or its affiliates has not made or will not make use of
forced or compulsory labour as described in the Forced labour Convention
and in the Abolition of Forced Labour Convention 105 of the
International Labour Organization. Furthermore the Seller warrants that it, and
its affiliates, respect and uphold basic social rights and working conditions
for their employees.
The Seller warrants that
it and its affiliates are NOT engaged in any development, sale or manufacture
of anti-personnel mines and/or cluster bombs or components utilized in the
manufacture of anti-personnel mines and/or cluster bombs.
signing the purchase order, the Seller certifies that he is NOT in one of the
situations listed below:
is bankrupt or being wound up, is having his affairs administered by the
courts, has entered into an arrangement with creditors, has suspended business
activities, is the subject of proceedings concerning those matters, or is in
any analogous situation arising from a similar procedure provided for in
national legislation or regulations;
has been convicted of an offence concerning his professional conduct by a
judgement that has the force of res judicata;
has been guilty of grave professional misconduct proven by any means that the
Contracting Authority can justify;
has not fulfilled obligations relating to the payment of social security contributions
or the payment of taxes in accordance with the legal provisions of the country
in which he is established or with those of the country of the Contracting
Authority or those of the country where the Contract is to be performed;
has been the subject of a judgement that has the force of res judicata for
fraud, corruption, involvement in a criminal organisation or any other illegal
another procurement procedure or grant award procedure financed by the European
Community budget or other donor or following another procurement procedure
carried out by the Contracting Authority or one of their partners, he has been
declared to be in serious breach of contract for failure to comply with his
and his personnel shall refrain from performing, condoning or tolerating any
corrupt, fraudulent, collusive or coercive practices, whether such practices
are in relation with the performance of the Contract or not. “Corrupt practice” means the offering, giving, receiving,
or soliciting, directly or indirectly, of anything of value as an
inducement or reward for doing or forbearing to do any act in relation to the
Contract or any other contract with the Contracting Authority, or for showing
favour or disfavour to any person in relation to the Contract or any other
contract with the Contracting Authority.
The payments to the
Contractor under the Contract shall constitute the only income or benefit the
Seller may derive in connection with the Contract and neither he nor his
personnel shall accept any commission, discount, allowance, indirect payment or
other consideration in connection with, or in relation to, or in discharge of,
his obligations under the Contract.
The execution of the
Contract shall not give rise to unusual commercial expenses. Unusual commercial
expenses are commissions not mentioned in the Contract or not stemming from a
properly concluded contract referring to the Contract, commissions not paid in
return for any actual and legitimate service, commissions remitted to a tax
haven, commissions paid to a recipient who is not clearly identified or
commission paid to a company which has every appearance of being a front
Discretion and confidentiality
The Seller shall treat
all documents and information received in connection with the contract as
private and confidential, and shall not, save in so far as may be necessary for
the purposes of the performance thereof, publish or disclose any particulars of
the contract or the project without the prior consent in writing of the
Contracting Authority. It shall, in particular, refrain from making any public
statements concerning the project or the delivery without the prior approval of
the Contracting Authority.
Seller shall permit the Contracting Authority or its representative to inspect,
at any time, records including financial and accounting documents and to make
copies thereof and shall permit the Contracting Authority or any person
authorized by it, including the European Commission, the European Anti-Fraud
Office and the Court of Auditors in case the Contract is financed by the
European Community budget, at any time, to have access to its financial
accounting documents and to audit such records and accounts both during and
after the implementation of the Contract. In particular, the Contracting
Authority may carry out whatever documentary or on-the-spot checks it deems
necessary to find evidence in case of suspected unusual commercial expenses
no circumstances or for no reason whatsoever will the Back donor entertain any
request for indemnity or payment directly submitted by the (Contracting
By this Code of Conduct, the
Contracting Authority applies ethics to procurement. We expect our contractors
to act socially and environmentally responsible and actively work for the
implementation of the standards and principles in this Code of Conduct. The Code
of Conduct is applicable for all our contractors who supply goods, services and
works to our operations and projects.
This Code of Conduct and
its related principles and standards are based on recommendations from the
Danish Initiative for Ethical Trade (DIEH),
the UN Global Compact principles
and ECHO’s Humanitarian Aid Guidelines for Procurement 2011.
The Code of Conduct
defines the ethical requirements and standards for our contractors, whom we expect
to sign and respect the Code of Conduct, and work actively towards the
implementation hereof. By signing the Code of Conduct contractors agree to
place ethics central to their business activities.
The provision of the
ethical standards constitutes minimum rather than maximum standards. International
and national laws shall be complied with, and where the provisions of law and
the Contracting Authority’s standards address the same subject, the highest
standard shall apply.
It is the responsibility
of the contractor to assure that their contractors and subcontractors comply
with the ethical requirements and standards set forth in this Code of Conduct.
Authority acknowledge that implementing ethical standards and ensuring ethical
behaviour in our supply chain is a continuous process and a long term
commitment for which we also have a responsibility. In order to achieve high
ethical standards for procurement we are willing to engage in dialogue and
collaboration with our contractors. In addition we expect our contractors to be
open and willing to engage in dialogue with us to implement ethical standards
for their businesses.
co-operate or serious violations of the Code of Conduct will lead to
termination of contracts.
and Labour Rights
Contractors must at all
times protect and promote human- and labour rights and work actively to address
issues of concern. As a minimum they are obliged to comply with the following
Respect for Human Rights (UN
Universal Declaration of Human Rights)
principles of the Universal Human Rights are that all human beings are born
free and equal in dignity and in rights, and everyone has the right to life,
liberty and security of the person. Contractors must not flaunt their responsibility
to uphold and promote the Human Rights toward employees and the community in
which they operate.
Non exploitation of Child
Labour (UN Child Convention on the Rights of the
Child, and ILO Convention C138 & C182)
must not engage in the exploitation of child labour and
contractors must take the necessary steps to prevent the employment of child
labour. A child is defined as a person under the age of 18 and children shall
not be engaged in labour that compromise their health, safety, mental and
social development, and schooling. Children under the age of 15 (in developing
countries 14) may not be engaged in regular work, but children above the age of
13 (in developing countries 12) can be engaged in light work if it does not
interfere with compulsory schooling and is not harmful to their health and
Employment is freely chosen (ILO
Convention C29 & C105)
must not make use of forced or bonded labour and must respect workers freedom
to leave their employer.
Freedom of association and the
right to collective bargaining (ILO Convention C87
must recognise workers right to join or form trade unions and bargain
collectively, and should adopt an open attitude towards the activities of trade
unions (even if this is restricted under national law).
Living wages are paid (ILO
As a minimum,
national minimum wage standards or ILO wage standards must be met by
contractors. Additionally a living wage must be provided. A living wage is contextual,
but must always meet basic needs such as food, shelter, clothing, health care
and schooling and provide a discretionary income
– which is not always the case with a formal minimum wage.
No discrimination in
employment (ILO Convention C100 & C111 and the UN
Convention on Discrimination against Women)
must not practice discrimination in hiring, salaries, job termination,
retiring, and access to training or promotion – based on race, national origin,
caste, gender, sexual orientation, political affiliation, disability, marital
status, or HIV/AIDS status.
No harsh or inhumane treatment
of employees (ILO Convention C105)
The use of
physical abuse, disciplinary punishment, sexual abuse, the threat of sexual and
physical abuse, and other forms of intimidation may never be practiced by
Working conditions are safe
and hygienic (ILO Convention C155)
must take adequate steps to provide safe and hygienic working environments.
Additionally workers safety must be a priority and adequate steps must be taken
to prevent accidents and injury to health associated with or occurring in the
course of work.
Working hours are not
excessive (ILO Convention C1 & C14)
must ensure that working hours comply with national law and international
standards. A working week of 7 days should not exceed 48 hours and employees
must have one day off per week. Overtime shall be compensated, limited and
Regular employment is provided
(ILO Convention C143)
All Work performed
must be on the basis of a recognised employment relationship established
through international conventions and national law. Contractors must protect
vulnerable group’s regular employment under these laws and conventions and must
provide workers with a written contract.
Contractors linked to
armed conflicts or operating in armed conflict settings shall respect
civilian’s rights under International Humanitarian Law and not be engaged in
activities which directly or indirectly initiate, sustain, and/or exacerbate
armed conflicts and violations of International Humanitarian Law. Contractors are
expected to take a ‘do no harm’ approach to people affected by armed conflict.
Contractors shall not be engaged in any other illegal activity.
in Weapon Activities
Authority advocates for the Ottawa Convention against landmines and the
Convention on Cluster Munitions against cluster bombs. Contractors shall not
engage in any development, sale, or manufacturing of anti-personnel mines,
cluster bombs or components, or any other weapon which feed into violations of
International Humanitarian Law or is covered by the Geneva Conventions and
Authority wishes to minimise the environmental damages applied to nature via
our procurement activities and we expect our suppliers and contractors to act
in an environmentally responsible manner. This involves respecting applicable
national and international environmental legislation and acting in accordance
with the Rio Declaration.
As a minimum contractors
should address issues related to proper waste management, ensuring recycling,
conservation of scarce resources, and efficient energy use.
Corruption is by the
Contracting Authority defined as the misuse of entrusted power for private gain
and it includes bribery, fraud, embezzlement and extortion. The Contracting
Authority holds a great responsibility to avoid corruption and ensure high
standards of integrity, accountability, fairness and professional conduct in our
business relations. Contractors are expected to have the same approach by
undertaking good and fair business ethics and practices, take action to prevent
and fight corruption, and abide by international conventions as well as
international and national laws. To fight corruption and promote transparency,
contractors who are confronted with corrupt practices are advised to file a
complaint in a Complaint Mechanism.
involvement in any form of corrupt practice during any stage of a selection
process, in relation to the performance of a contract or in any other business
context is unacceptable and will lead to the rejection of bids or termination
of International Conventions and Treaties covered by this Code of Conduct for
UN Universal Declaration of Human Rights, 1948;
Un Guiding Principles on Business and Human
Geneva Conventions I-IV, 1949 and additional
ILO Declaration on Fundamental Principles and
Rights at Work, 1998;
UN Child Convention on the Rights of the Child,
C182, Worst Forms of Child Labour Convention,
C138, Minimum Age Convention, 1973;
C87, Freedom of Association and Protection of
the Right to Organise Convention, 1948;
C98, Right to Organise and Collective
Bargaining Convention, 1949;
C29, Forced Labour Convention, 1930;
C105, Abolition of Forced Labour Convention,
C131, Minimum Wage Fixing Convention, 1970;
C100, Equal Remuneration Convention, 1951;
C111, Discrimination (Employment and
Occupation) Convention, 1958;
The UN Convention on the
Elimination on All Forms of Discrimination against Women 1979;
C1, Hours of Work (Industry) Convention, 1919;
C14, Weekly Rest (Industry) Convention, 1921;
C143, Migrant Workers (Supplementary
Provisions) convention, 1975;
C155, Occupational Safety and
Health Convention, 1981;
The Rio Declaration on
Environment and Development, 1992;
The Ottawa Convention 1997;
The Convention on Cluster
 The definition of Child
Labour can be found at:
 Discretionary income is the amount of an individual’s
income that is left for spending, investing, or saving after taxes
and personal necessities (such as food, shelter, and clothing) have been paid.
 This includes pillage/looting which is the
unlawful taking of private property for personal or private gain based on
force, threats, intimidation, pressure and through a position of power
accomplished due to the surrounding conflict.
Contractors who have signed a contract with DCA, or DCA
implementing partner, shall file a complaint through:
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